Office Manager (in the Office of the CEO)

Reference: OM/02/20
Employment Fixed term: – 6 months (with the possibility of an extension)
Report: Chief Executive Officer (CEO)
Closing date: 27 March

Purpose of position:

  • To provide general office management and administrative support functions within the Office of the Chief Executive Officer.

  • This will include supporting the CEO in making decisions as well as managing and completing high level projects (for example, projects related to strategic directives, high-level stakeholder management, process implementation, staffing assignments and strategic events).

Roles and Responsibilities (including but not limited to the ones listed herein)

  • Review and implement operating practices and procedures in the CEO’s Office to improve efficiency such as workflow, reporting procedures, or minimise expenditure.
  • Manage and maintain an efficient filing and document management system for the CEO’s office and ensure all documentation (corporate records and reports) are kept in a safe and secure environment.
  • Respond to, or routes priority or confidential enquiries from external or internal sources with correspondence or other messaging on behalf of the CEO.
  • Reviews and comments on materials and documents related to the execution of high-profile strategic projects and programmes being presented to the CEO to ensure accuracy and quality.
  • Oversees and follows-up with staff on the timely and quality execution of planned activities related to strategic projects and decisions taken by the CEO.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities and following up appropriately.
  • Continually monitor the flow of information going in and out of the CEO’s office.
  • Review, prioritise, direct and delegate a wide variety of complex and confidential requests (incoming memos, submissions and reports) that are presented to the CEO for consideration

Download job specification

Applications to be sent to Closing date: 27 March 2020

Posted in vacancies on Mar 09, 2020

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